Executive Secretary Job in Dubai

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    1 month ago
  • Category:
    Secretary/Front Office
  • Deadline:
    May 18, 2025
  • Gender:
    Male, Female

Applications are invited for the Executive Secretary job vacancy In Dubai.

Emirates Talent Solution is a leading recruitment company committed to providing top-notch hiring services for businesses across various industries. As a key player within a larger, renowned group, we specialize in identifying and securing exceptional talent tailored to our clients’ specific needs.

Our experienced team uses innovative sourcing strategies and deep industry knowledge to connect companies with candidates who not only meet their technical requirements but also align with their organizational culture and values.

𝐉𝐨𝐛 πƒπžπ¬πœπ«π’π©π­π’π¨π§:
Emirates Talent Solution is seeking a highly organized and efficient Executive Secretary to join our team in the United Arab Emirates.

This full-time position involves providing comprehensive administrative support to our executive team, including managing schedules, arranging meetings and travel itineraries, preparing reports and correspondence, handling communications, and maintaining filing systems.

The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen attention to detail. This role offers opportunities for professional growth, a competitive salary, and a dynamic work environment.

Responsibility

β€’ Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.
β€’ Prepare and organize reports, memos, and correspondence. Handle incoming and outgoing communications, including emails, phone calls, and mail.
β€’ Organize and coordinate meetings, including preparing agendas, distributing meeting materials, and taking minutes.
β€’ Ensure meeting logistics are in place, such as booking conference rooms and arranging necessary equipment.
β€’ Maintain and update filing systems, both electronic and physical. Ensure all documents are accurately filed and easily accessible.
β€’ Monitor and order office supplies as needed.
β€’ Liaise with office vendors and service providers to ensure smooth operations.
β€’ Act as a point of contact between executives and internal/external stakeholders.
β€’ Relay information and messages promptly and accurately.
β€’ Coordinate communication flow between different departments.
β€’ Provide support on various projects and initiatives undertaken by the executive team.
β€’ Conduct research and gather information as needed.
β€’ Assist in the preparation of presentations and reports.
β€’ Arrange travel accommodations, including flights, hotels, and transportation for executives.
β€’ Prepare detailed travel itineraries and ensure all travel documents are in order.
β€’ Handle expense reports and reimbursements related to travel.

Qualifications

β€’ Bachelor’s degree in Business Administration, Office Management, or a related field preferred; high school diploma or equivalent required.
β€’ Minimum of 3-5 years of experience as an executive secretary or administrative assistant, with experience supporting senior executives highly desirable.
β€’ Excellent organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
β€’ Strong written and verbal communication skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
β€’ Discretion and confidentiality in handling sensitive information.
β€’ Strong interpersonal skills and the ability to work well with others, maintaining a professional demeanor and appearance.
β€’ Fluency in English; proficiency in Arabic is a plus, along with familiarity with office management systems and procedures.

 

Contact No: β€ͺ+92 326 8037124‬
Email: cv@emiratestalentsolution.com