Applications are invited for the Administrator job vacancy In Dubai.

Administrator in Whitespot Facilities Management Services

We are seeking a highly organized and detail-oriented Site Administration Officer to support our facilities management operations. This role is essential to the efficient operation of the site offices, coordination between Human Resources and site staff, and to ensure smooth administrative operations. The successful candidate will work closely with various departments to facilitate effective communication and coordination.

Job Description
• A minimum of years of experience in a managerial role, preferably in facilities management or a related industry.
• Strong proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multi-tasking skills.
• Superior communication skills, both written and verbal.
• High level of attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Knowledge of CAFM systems and payroll software will be a plus.

Responsibilities
• Provide comprehensive administrative support in the face-to-face offices.
• Act as liaison between Human Resources and site staff for smooth communication and operations.
• Handle document transfers and ensure accurate record keeping.
• Maintain attendance and departure records for all site employees.
• Assist with payroll processing, including attendance verification and exception management.
• Support employees with emergency leave requests and manage related paperwork.
• Track monthly invoices and ensure they are processed in a timely manner.
• Update and maintain the Computer Aided Facilities Management (CAFM) system.
• Schedule and coordinate meetings, appointments, and travel arrangements for site staff.
• Process and track purchase orders, invoices, and site-related expense reports.
• Assist in preparing reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Manage office supply inventory and place orders as needed.
• Coordinate facility maintenance and repair activities with suppliers and contractors.
• Ensure compliance with company policies and procedures.